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Site
Selection
Let
us know what you are looking for and we’ll find it for you!
Working with our counterparts in hotels, cities and chambers of
commerce worldwide we’ll help you find the best possible fit for your
event. We do the leg work and report back to you with your options. You
always maintain control of all decisions.
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On-line
Registration
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you choose to utilize this customized computer program, your event
participants will be able to register on-line. This program is immensely
helpful in gathering information on how many people to expect for the
total event and for each individual activity therefore enabling you to
better plan them.
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Travel
Planning
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Whether
you need airfare for everyone attending your event or a limousine ride for
one we are here to meet all of you travel needs. We can also organize
shuttle services from the airport to your host hotel. If you choose to use
our travel planning services, we will create a link on your on-line
registration page that takes your participants directly to “travel
planning”. There is no additional charge for this service.
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Contract
Negotiation
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you call a hotel or cruise line to get pricing for your event they will
put you in touch with the “Group Sales Department”. Their primary goal
is to increase their profit margin. They work for the venue… not you. We
are an independent contractor which allows us to focus on the specific
needs of our client. In most cases we are compensated by a placement fee
from the venue that receives your business. The volume of business that we
do throughout the year gives us the power to negotiate lower rates for you
on:
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▪Hotel Rooms
▪Hall Rental ▪Food & Beverage |
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Management
Logistics
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are so many countless details involved in planning a successful event:
room arrangement, audio/visual requirements, menu selections, speaker and
program coordination, parking and scheduling just to name a few. Let VIP
Convention Planning efficiently organize all the little details so you can
participate in and enjoy your event. Leave the worry to us!
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On-site
Management
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matter how well your event is planned, last minute needs are likely to
arise. Who better to deal with
the venue than the very person they have been working with since the
beginning? Your meeting planner can be on-site, acting as your venue
liaison to handle the unexpected.
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